Annual Academic Conference 2023 entries now being accepted through 1/23!

Annual Conference of Architectural Informatics Association of Japan
Round Table Sessions
Architectural Informatics Society Annual Academic Conference
Guidelines for joining a "Round Table session".

We would like to thank all our members for your participation and support of the Japan Institute of Architectural Informatics. The Japan Institute of Architectural Informatics is planning to hold the Japan Institute of Architectural Informatics WEEK 2023 from March 3 to 7, 2023, which will include the General Meeting of the Japan Institute of Architectural Informatics and several other events.
We are pleased to announce that the Round Table Session, which provides a forum for direct academic exchange among our members, will be held again this year, and we encourage all interested parties to consider applying.

We are thankful to all members of the Architectural Informatics Society for participating and supporting us. AIS is planning to have an annual event "AIS Week 2023" from March 3rd to 7th combining various programs including an annual general meeting. Please follow these Please follow these guidelines to apply for our novel style of Annual Academic Conference.

1. Overview
The Round Table Session is a new conference format designed to shift the focus of academic exchange from traditional research presentation-oriented to discussions on specific themes initiated by members.
Each session will consist of up to four panelists, including the session organizer, with a strong interest in the topic, who will engage in a 60-minute discussion on a topic prepared by the session organizer. The sessions are expected to provide in-depth discussions and exchanges of ideas on topics appropriate for the development and enlightenment of building informatics that are not available elsewhere. Discussions will be recorded and made available to the membership.

1. Overview
The Round Table Session is a new conference format designed to shift the focus of academic exchange from the traditional focus on research presentations Each session will consist of up to four panelists, including the session organizer, who has a strong interest in the topic. The participants will have 60 minutes to discuss the topic prepared by the session organizer. We expect in-depth discussions and exchanges of opinions on topics suitable for the development and advancement of architectural informatics that is not made available elsewhere. The discussion will be recorded and made accessible to the AIS members.

2. open call for session organizers
AIS members who wish to apply to be a session organizer for a Round Table session should submit their application by the deadline via the linked Call for Sessions Google Form along with the following information.
Based on the application documents, the Executive Committee will adopt the theme and notify you.
Application Google Form:. https://forms.gle/2FkniyWmCdi6Gp8y9
(until January 23, 2023)

  • 　Session Themes (Japanese and English)
  • 　Language (Japanese only, English only, or both English and Japanese)
  • 　Outline of the theme (500 words or less in Japanese and 200 words or less in English, or one of the two, depending on the language used)
  • 　Potential panelists (including those who have not yet been approached and are still under consideration. If not available, please state so)
  • 　Reference main paper (regardless of whether it is a new, previously published, or internal paper, as long as it is the applicant's main paper)

Call for Session Organizer
AIS members who wish to apply for the position of session organizer for the Round Table Session should submit their application using the Google Form link for Session Application. The applications should be submitted by the deadline and include the information below.
The organizing committee will select and notify you of the theme based on the application.

AIS members who wish to apply for the position of session organizer for the round table sessions are requested to apply with the following information.
The Organizing Committee will select the themes based on the applications.
Google Form:. https://forms.gle/2FkniyWmCdi6Gp8y9
(Due to: January 23, 2023)

  • Session theme (in Japanese and English)
  • Outline of the theme (500 words or less in Japanese, 200 words or less in English: both or either one of them, depending on the language used)
  • List of candidates for panelists (you may include names that are not confirmed.)
  • Reference publications (regardless of whether they are new, previously published, or published within a university, as long as they are the applicant 's main authored papers)

3. coordination with mentors
Each accepted session proposal will be assigned a mentor, a member of the Executive Committee, who will advise on the content of the session and the selection of panelists. The session organizer will work with the mentor on the specifics of the session and panelists, and finalize the program by the deadline.

3.Mentor
Each accepted session proposal will be assigned a member of the Executive Committee as a mentor, who will give advice on the content of the session and the selection of panelists. The session organizer will work with the mentor to finalize the program by the deadline.

4. format and structure of round table sessions
The 2023 Round Table Session will be based on an online format. Discussions will be broadcasted and recorded for members. However, the organizers plan to allow only the organizers and panelists to meet in real time at the venue prepared by the organizing committee. After the panelists have been selected, the organizers will be asked to submit their preferred time between 9:00 a.m. and 9:00 p.m. Japan Standard Time (JST), and the Executive Committee will coordinate and prepare the program.
Please select one of the following three languages in advance: English, Japanese, or both English and Japanese.
Round table sessions will be moderated by the session organizers; please use the model below to guide you through the 60-minute structure. Panelists are not obligated to make presentations. If necessary, they should be treated as part of the discussion.
Organizer's presentation on the session theme
　Approx. 20 min.
Panelists' Responses and Comments on Presentations
　Approx. 40 min.

Within one week after the end of the session, session organizers are required to submit a summary of the discussion (maximum of 1,000 Japanese characters or 300 English words) to be posted on the web.
Questions from the audience can only be text-entered and must be answered by the session organizer within one week of the end of the session.

Format and Structure of the Round Table Session
The round table session in 2023 will be conducted online. However, according to the organizers' decision, It is possible to allow only the organizers and panelists to meet in person at a venue prepared by the Organizing Committee. After the panelists have been selected, the organizers will After the panelists have been selected, the organizers will ask the panelists to submit their preferred time between 9:00 a.m. and 9:00 p.m. Japan time, after which Organizing Committee will make adjustments to the After the panelists have been selected, the organizers will ask the panelists to submit their preferred time between 9:00 a.m. and 9:00 p.m. Japan time, after which Organizing Committee will make adjustments to the programs accordingly.

The round table discussions can be held in English, Japanese, or English-Japanese. Round table sessions will be moderated by the session organizers, who will use the following model to structure the 60-minutes session. Panelists are not required to give presentations, but if necessary, please treat them as part of the discussion.
Presentation by the organizer on the session theme for about 20 minutes
Panelists' responses and opinions on the presentations: about 40 minutes

Within a week from the end of the session, session organizers are requested to submit a summary of the discussion (1000 signs or less in Japanese, 300 words or less in English) for posting on the web.
Questions from the audience can only be entered in text format and should be answered by the session organizer within one week after the end of the session.

5. schedule
- Session Organizer Open Call Period:.
　December 12, 2022 - January 23, 2023
- Notification of acceptance of session themes:
　End of Jan. 2023
- Program finalization:
　February 13, 2023
- Round Table Sessions to be held:
　March 5-7, 2023

Schedule
- Open Call Period for Session Organizers: (1)
　　December 12, 2022 - January 23, 2023
- Notification of acceptance of session themes:.
　　January, 2023
- Program finalization:.
　　February 13, 2023
- Round Table Sessions to be held:.
　　March 5-7, 2023

6. other
The greatest feature of round table session planning is that members can freely propose discussion topics. We hope that members will actively discuss what kind of themes should be discussed as the Japan Association of Architectural Informatics. It is difficult to bring together people from different fields and organizations, internationally, and with particular interest and experience in a particular topic. Given that it is not easy to have such an opportunity, especially in the field of architectural informatics, which aims at a new fusion of architectural and information studies, we have prepared this meeting as a means of promoting academic progress by the Society. We hope that useful discussions will be held from different perspectives, including advanced researchers from overseas, pioneers who have paid attention to the subject from early on, and people with specific practical experience on various topics, not only research-oriented but also practical and educational ones. Any member can apply to be a session organizer, but we especially encourage those of you who are preparing doctoral dissertations or review papers for the ARIA to take advantage of this opportunity to directly exchange views with the highly specialized panelists.

6. other
The most important feature of the Round Table Session organization is that members can propose topics for discussion freely. We hope that members will actively discuss what kinds of themes should be In fact, the AIS. does not yet have any defined field of study or classification of themes for the discussion.
It might be quite difficult to gather researchers who have particular interests and experience in a given topic, across disciplines and organizations, and on an international scale. Especially in the field of architectural informatics, which aims to create a new fusion of architecture and information, it is not easy to have such an opportunity, so we have prepared this conference as a way to promote academic advancement. It is not easy to have such an opportunity, so we have prepared this conference as a way to promote academic advancement.
We hope to have useful discussions from different perspectives on a variety of topics, not only research-related but also practical and educational, including leading researchers from abroad, pioneers who have followed the topic from early on, and people with concrete practical experience. We hope to have useful discussions from different perspectives on a variety of topics, not only research-related but also practical and educational, including leading researchers from abroad, pioneers who have followed the topic from early on, and people with concrete practical experience. Any member can apply to be a session organizer, but especially those who are preparing a doctoral thesis or a peer-reviewed paper for the Architectural Informatics Society are encouraged to take advantage of this opportunity to directly exchange opinions with highly qualified panelists in a free and open discussion platform.